Fall Convocation 2017

Registration is Open

Contact: Events Coordinator
Phone: 540.672.1996 ext 232

Events Office opening times: Monday to Friday, 8:45 AM – 12:30 PM; 1:30–5:30 PM

On-site Registration: Friday, April 28, 2017, 4:30–6:00 PM

General Information

Event Schedule
Friday, April 28, 2017

6:45 PM – TBA

Sabbath, April 29, 2017

5:00 AM –TBA
6:25 AM –TBA
8:45 AM – TBA
10:45 AM – TBA
3:00 PM – Concert
4:25 PM – TBA
6:45 PM – TBA

Sunday, April 30, 2017

5:00 AM – TBA
6:25 AM – TBA
8:45 AM – TBA
10:45 AM – TBA

On-Campus Lodging

Our on-campus lodging is very limited. Therefore, guests MUST call ahead and secure lodging with a deposit equal to the first night’s fee. First night’s deposits are nonrefundable after a setted date. Guests must provide their own bedding and towels. To secure your lodging, contact the events coordinator at 540-672-1996 ext 232.

Lifestyle Center. The rooms have both air conditioning and heat. There are two rooms that are handicap accessible with queen beds, the other rooms have double beds. The bathrooms are shared. It is $50 per night per room.

RV Site has water and electricity. It is $20 per night.

Dorm Room & Staff Homes. The rooms in the respective male and female dormitories are shared with up to 3 persons per room when available. The bathroom is also shared. It is $15 per night per person.

Rustic Cabin. The cabins are simple one-room bunk houses which accommodates up to 10 people. It has a ceiling fan, electricity, and heat for the cold nights. It is $5 per night per person.

Rustic Tent Site is $20 per night for sites with water and electricity and $10 per night for sites without water and electricity (a shower house is provided for those in cabins and tents).

Meal Tickets

Tickets are required for all meals and are nonrefundable. Purchase tickets at the Registration Desk during registration hours or at the cafeteria during mealtimes, except during the Sabbath. If you have food allergies, be aware that our meals are vegan but are prepared with nuts, nonirritating spices, herbs, and gluten. We cannot cater to special diets.

Price *

Adults: $8.00
Children (ages 5-12): $6.00 **

* An incentive will be offered for guests who register early for meals (before onsite registration begins). They will be charged $8. However, meals purchased on the day of on-site registration and after the event has started will be $10. Children meals will equally increase from $6 to $8.

** Children under age 5 are free with adult meal purchase.

Meal Time

Breakfast: 7–8 AM

Lunch: 1–2 PM

Menu for Sabbath*

Breakfast**: TBA

Lunch: TBA

Menu for Sunday*

Breakfast**: TBA

Lunch: TBA

* Menu subject to change without notice. And all Sabbath meals must be pre-ordered.

** Breakfast comes also with fruit, applesauce, cold cereal, milk, bread, peanut butter, etc.

Children / Youth Programs

We offer programs for children and youth. Young people under 18 must have an adult take responsibility for their safety and behavior. Swimming or playing in the lakes and ponds is prohibited. Bicycles and skateboards are prohibited. This is for everyone’s safety.

Kinderoll (ages 3–6)

Location: 1st Floor Music Building
Thursday - Friday, 08:30–11:30 AM
Sabbath, 8:30–10:30 AM & No afternoon meetings
Sunday, 8:30–11:30 AM

Primary (ages 7–9)

Location: Large Café (Mansion)
Thursday - Friday, 08:30–11:30 AM & 2:45–4:00 PM
Sabbath, 8:30–10:30 AM & 4:25–5:25 PM
Sunday, 8:30 AM – 12:30 PM

Junior (ages 10–12)

Location: Chapel (Mansion)
Thursday - Friday, 08:30–11:30 AM & 2:45–4:00 PM
Sabbath, 8:30–10:30 AM & 4:25–5:25 PM
Sunday, 8:30 AM –12:30 PM

Youth (ages 13–17)

Location: Tent behind the Mansion
Thursday - Friday, 08:30–11:30 AM & 2:45–4:00 PM
Sabbath, 8:30–10:30 AM & 4:25–5:25 PM
Sunday, 8:30 AM –12:30 PM

Frequently Asked Questions

Q. Can I bring my pet?

Please clean up after them. Pets should be kept quiet and not allowed to roam freely. Pets are not allowed in any campus building.


Q. Will my valuables be safe?

Keep valuables locked in your car and not in your room. Hartland is NOT LIABLE for lost or stolen goods.


Q. Is there a dress code?

Remember that we are here to seek the Lord. Let us show reverence and respect in our appearance.


Q. Can I do my own cooking?

Cooking or using electrical cooking appliances in any room on campus is prohibited by law. Open camp fires are not allowed, however camping stoves are acceptable for use in the Tent / RV site areas.


Q. When will the bookstore be open?

Hartland Publications offers a variety of books, CDs and DVDs.

Store hours:
Tuesday to Thursday, 9:00 AM – 5:30 PM
Friday, 9:00 AM – 2:00 PM
Saturday, sundown to 10:00 PM
Sunday, 9:00 AM – 2:00 PM


Q. Local Hotels?

Our experience to get the best rates is through hotels.com if you have access to the internet. The list below is a compilation of the best known hotels in the area. We would like to hear how your stay was if you stay in one of these or at another nearby hotel.

Comfort Inn, Orange, VA | 9 miles | 540-672-3121
Holiday Inn Express, Orange, VA | 8 miles | 540-672-6691
Best Western, Culpeper, VA | 12 miles | 540-825-1253
Holiday Inn Express, Culpeper, VA | 12 miles | 540-825-7444
Microtel Inn, Culpeper, VA | 12 miles | 540-829-0330

We already blocked two hotels for this camp meeting: Comfort Inn in Orange and Microtel Inn in Culpeper


Q. Directions?

Hartland InstituteFor GPS users: 278 Dogwood Lane, Locust Dale, VA 22733.

From the North: Take Hwy 15 south from Culpeper for approximately 10 miles. Turn left on Rte 614 (Locust Dale Rd). Hartland is 1.25 miles on the left.

From the South: Take Hwy 29 north from Charlottesville for approximately 25 miles. Turn right on Hwy 230 east for approximately 10 miles until it ends at Hwy 15. Turn left on Hwy 15 north. Go approximately 4 miles. Turn right on Rte 614 (Locust Dale Rd). Hartland is 1.25 miles on the left.

Upcoming Events